The 15 Minute Faculty Meeting
Changing the sit and get faculty meeting to a Stand Up meeting requires some innovation and initiative.

When I first read “Scrum The Art of Doing Twice the Work in Half the Time” by Jeff Sutherland – Amazon, I was intrigued by the process developers use to move a team and project forward. I thought about how this would be a good way to replace the long, end of the day, once a month faculty meeting. My WHY is relationships and relationship building.
I know that no good work happens in isolation. These meetings would foster relationship building, collaboration and ultimately become a better use of our time. Everyone has 15 minutes. I suggested we give it a try. We had our first standup meeting in 2013 with our administrative team to practice the process of a Stand Up and gain flow in our processes. It was so effective and successful, we implemented it with our high school faculty and changed the old style faculty meeting forever. We never looked back and the Stand Up became, and still is to this day, the faculty meeting.
Get started by following these simple suggestions.

"Everyone has 15 minutes so we  implemented The Stand Up Faculty Meeting with our high school faculty in 2013 and changed the old style faculty meeting forever"

- Christine Klynen

The RULES of the Standup

  • Be true to the mission.
  • Choose a Scrum Master – this person facilitates the Stand Up.
  • Choose a day of the week and stick to it. (Wednesday afternoon, right after school is a great time)
  • The standup meeting is never longer than 15 minutes.
  • Everyone stands in the circle. (Standing makes it slightly uncomfortable and ensures the meeting will not to go into overtime)
  • If any member in the standup has questions, concerns or roadblocks that someone else can help with then the scrum master will ask for that team to take the conversation off-line. Off-line means the tasks do not involve the entire group.
  • The meeting is not mandatory but strongly encouraged.
  • Getting started with your first Stand Up Meeting:
  • The timekeeper sets the clock for 15 minutes.
  • The administrator AKA The Scrum Master starts the meeting with announcements. The need to knows.
  • Each member of the faculty goes around the circle to share something about their day or passes with “I had a good day”. The share can be a win, a challenge, an announcement, a what if…
  • If someone misses the standup meeting someone else will make sure that the missing member knows what happened in standup.
  • The stand up ends when the time keep calls time.

What we learned
The 15 minute Stand Up Faculty Meeting is about calibrating relationships, building camaraderie, giving us our sense of belonging. It’s face to face time with our tribe, a time and place to safely express a frustration, and the chance to dream big, share ideas, and to bring us together as a team through joy, laughter, and a common purpose through our work together toward our greater goals.
Three years later, it is a rare occasion that someone misses the Stand Up.

Read more about how Margery Covello leads the Stand Up Faculty Meeting and say a warm welcome to Margery on Twitter.

The Stand Up meeting has become a new model for classroom and project management. Teachers are now embracing the model to get students started and engaged in PBL.

Joyce Pereira, a Computer Science teacher at Atlanta International School, uses the stand up to gage where students are in their projects and how to clear road blocks if they are stuck at a certain point in the process. These meetings happen for the first 10 minutes of the class period and they give Joyce clear insight to where her students are as they approach project deadlines. Joyce knows how to set her students up for success!

The students in PBL Stand Up answer 3 questions

  • What did you do yesterday to move your project forward?
  • What are you doing today?
  • What are the roadblocks, if any?

Follow Joyce on Twitter to learn more.

Joyce Pereira

@joyceclp

To get started on your professional learning plans, contact us at joyofpl@ictatelier.be
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